Privacy Policy & Data Ownership Statement

Effective Date: July 4, 2025

Why Axis Operating Systems is Unique

Axis Operating Systems LLC is not a typical cloud-based service. While a secure login is required to access the PWA, all your records, notes, and files stay stored locally on your device.

• You create an account only to access the PWA interface, but your data never leaves your device after you log in.
• Every file, record, and note you create lives solely on your computer, phone, or tablet.
• We have no access to, ability to transmit, or view your information.
• No data is ever sent, stored, or processed outside your computer.

HIPAA Compliance

Because all patient and business data remains strictly on your device and never crosses the internet, this application meets the spirit and letter of HIPAA privacy requirements for electronic Protected Health Information (ePHI):

• No third-party access or storage: There is no "business associate" relationship, because Axis Operating Systems never stores, processes, or transmits your data.
• You are the exclusive data custodian: You, and only you, control all ePHI and sensitive data, which is never at risk of server breaches, cloud hacks, or remote leaks.
• HIPAA rules: If you store, protect, and restrict access to your device in accordance with HIPAA guidelines, you fully meet your obligations—without the risk of cloud misconfiguration or third-party data loss.

No other software can guarantee this level of data isolation and privacy, because no other solution eliminates servers and remote storage completely.

Your Responsibility, Your Data

This platform gives you absolute ownership and responsibility for your information:

• Only you can access, backup, or delete your data. No one else—not even us—can view, recover, or restore your files if lost or deleted.
• If your device is lost, stolen, or damaged, your data may not be recoverable unless you make your own device-level backups.
• If you share your device, others may be able to access your data. Use strong passwords and local device security.

This approach is the most private, secure, and compliant way to store medical, business, or personal records—but it does require you to take full control of your own security and backup practices.

Information We Do Collect

To deliver our service, we must collect a minimal amount of information. This data is kept separate from the Axis software and is never linked to the business or patient data you store locally on your device.

• Authentication Information: To create your account and allow you to log in, our authentication provider (Clerk) securely manages your email address and encrypted password. We do not store passwords ourselves. This information is used solely to verify your identity when you access the application.
• Payment Information: To process your one-time license purchase, our payment processor collects standard payment details, such as your name, billing address, and credit card information. We do not store your full credit card details on our servers.
• Communications: If you contact us via email for support, we will retain your email address and the contents of our correspondence to address your inquiry.

Children's Privacy

Our services are not intended for or directed at children under the age of 13. We do not knowingly collect any personal information from children under 13. If we become aware that we have inadvertently collected such information, we will take steps to delete it.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Effective Date" at the top. Your continued use of the software after any changes constitutes your acceptance of the new policy.

Contact & Questions

If you have any questions about our privacy promise or about data responsibility, email us at: support@axisoperatingsystems.com